Privacy Policy for Rhodium Digital Technologies

Effective Date: September 29, 2025

Rhodium Digital Technologies (“we”, “us”, “our”) is committed to protecting the privacy of our website visitors and app users. This Privacy Policy explains how we collect, use, disclose, and protect information from users of our website https://rhodiumdigitaltechnologies.com/ and related applications and services. By using our services, you agree to this policy.

Quick links

1. Information We Collect

We collect information to provide and improve our services and to communicate with clients and prospective clients. This may include:

  • Information you provide: name, email address, phone number, company name, and details about your inquiry when you contact us through our website forms.
  • Location information: we may derive general approximate location (e.g., country or city) from your IP address for analytics and service localization. App-specific precise/background location is detailed in the RhodiumHR Time Tracker section.
  • Usage and technical data: IP address, browser type, operating system, pages visited, timestamps, and other diagnostic data to help improve our services.

2. How We Use Your Information

  • Respond to inquiries and provide information about our services.
  • Communicate about business needs or potential partnerships.
  • Service localization & analytics: use approximate location to tailor content and analyze traffic.
  • Monitor usage, improve functionality and user experience.
  • Detect, prevent, and address technical and security issues.
  • Comply with legal obligations and enforce our agreements.

3. Information Sharing and Disclosure

We do not sell personal information. We may share information as follows:

  • Service providers: website hosting, analytics, CRM, and related vendors under contract who may only use data per our instructions.
  • Legal requirements: if required by law, court order, or lawful request by a public authority.
  • Business transfers: in merger, acquisition, or asset sale, your information may be transferred as part of the transaction.

4. Data Security

We implement reasonable technical and organizational measures to protect personal data from unauthorized access, use, or disclosure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Your Rights

Subject to applicable law, you may request access to, correction of, or deletion of your personal data. See Contact Us for how to reach us.

6. Cookies

We may use cookies or similar technologies to enhance your experience and understand usage. You can block or delete cookies in your browser settings; some features may not function properly if cookies are disabled.

7. Changes to This Privacy Policy

We may update this policy from time to time. We will post updates on this page and update the “Effective Date” above.

8. Contact Us

Rhodium Digital Technologies
68 Sander Street, Freetown, Sierra Leone
Email: info@rhodiumdigitaltechnologies.com
Phone: +232 73394066

RhodiumHR Time Tracker — App-Specific Privacy Policy

Effective date: September 29, 2025

Prominent disclosure (used in-app): RhodiumHR Time Tracker uses your location in the background to detect when you arrive at or leave assigned worksites so we can automatically clock you in and out. This may occur even when the app is closed or not in use. You can change permission settings at any time, but auto attendance will not work without background location.

This section describes the data practices of the RhodiumHR Time Tracker mobile application (the “App”) used for workforce attendance via geofencing. It is distinct from our general website policy. For App data, your employer/organization typically acts as the data controller, and Rhodium Digital Technologies acts as a processor/service provider.

Data We Collect

  • Precise & background location: With your permission, the App uses GPS and network signals to detect geofence entry/exit events for assigned workplaces. Processing can occur in the background (when the App is closed or not in use) so automatic clock-in/out works as intended. We do not continuously record your full path; we record time-stamped enter/exit events and, when needed, a location fix at the event time for validation.
  • Account & employment info: name, employee ID, organization/tenant, assigned worksites/geofences, registered device linkage.
  • Device & App data: device model/OS, app version, push token, diagnostics and crash logs, and basic network status for reliability and security.
  • Optional signals (if enabled by your organization): activity recognition (to reduce false triggers) and notifications.

How We Use Your Data

  • Core functionality: detect geofence entry/exit to automatically clock you in/out, show attendance history, and reduce fraud.
  • Operations & support: security, debugging, crash analytics, and service improvement.
  • No ads / No sale: we do not use your data for advertising and do not sell personal data.

Sharing & Disclosure

  • Your employer/organization: receives attendance records and associated location event data for HR/timekeeping and auditing.
  • Service providers: hosting/cloud, databases, maps/geofencing, analytics, and crash reporting vendors that process data under contract and may not use data for their own purposes.
  • Legal/compliance: if required by law or to protect rights and safety.

Background Location Disclosure

The App collects and processes location in the background to detect geofence entry/exit and enable automatic attendance, even when the App is closed or not in use. You can disable background location in the App (where available) or in your device settings, but core features will not function without it.

Retention & Deletion

  • Attendance/location events: retained by your employer/organization according to their HR policy and legal obligations.
  • Operational logs: retained by us for a limited period necessary for operations and security (typically up to 90 days unless law requires longer).
  • Deletion requests: contact your employer’s HR admin or info@rhodiumdigitaltechnologies.com. When an organization closes its account, we delete or anonymize data within a reasonable period (usually within 30 days unless legal retention applies).

Your Choices & Controls

  • Manage location permissions (Allow all the time / While using the app / Deny) in device settings.
  • Use any in-app privacy controls (e.g., pause tracking) if provided by your organization.
  • Access/correction/deletion requests via your employer or by emailing us.

Permissions We Request (Android)

ACCESS_FINE_LOCATION, ACCESS_COARSE_LOCATION, ACCESS_BACKGROUND_LOCATION, FOREGROUND_SERVICE (and where applicable FOREGROUND_SERVICE_LOCATION), RECEIVE_BOOT_COMPLETED, POST_NOTIFICATIONS, INTERNET, ACCESS_NETWORK_STATE. Some permissions are optional and depend on features enabled by your organization.

Children

The App is intended for employees and contractors and is not directed to children.

Looking for the app section later? Jump to RhodiumHR Time Tracker.